Important Travel Information

Prepare for your trip

We are delighted that you have chosen to travel with our Tar Heel Travel Program.  Below you will find information and resources to help prepare you for your trip. Please review each section carefully.

For in-depth trip details, including flight arrangements, Covid-19 related policies, please contact the tour operator for your tour directly.

You may also find our FAQ page helpful.

Tour Operator Contact Information

Please call the tour operator directly for billing questions, airline seat assignment questions and health concerns such as dietary restrictions and mobility factors.

AHI Travel – 1-800-323-7373
Gohagan – 1-800-922-3088
Odysseys Unlimited – 1-888-370-6765
Orbridge – 1-866- 639-0079

Upcoming communications

Here is a generalized timetable of communications that you can expect from the GAA Travel Office:

  1. Initial trip confirmation materials – within 3-5 days of your reservation (email)
  2. Request for photo and profile information to share with fellow travelers – approx. 6 weeks prior to departure (email)
  3. Follow up regarding current GAA membership – approx. 1 month prior to departure (email)
  4. Follow up regarding missing Passenger Information Forms (PIFs) – approx. 1 month prior to departure (email)
  5. Pre-tour packet (including UNC passenger list, letter from our president and cool GAA swag) – approx. 4 weeks prior to departure (postal mail)

Please note that final payment notification will be sent by the tour operator.

Trip Checklist

Please address the following items before your trip departs:

  • Return your Passenger Information Form (PIF)
  • Consider purchasing Travel Insurance
  • Make sure your GAA membership is up-to-date
  • Submit your photo and profile information (email with more information sent approx. 6 weeks before departure)

Need a packing list? Be sure to review the packing list provided by your tour operator which is included in your final documents, approx. 2 weeks before departure. If you’re ready to pack now, check out this packing list.

Travel Insurance

The GAA strongly recommends the purchase of travel insurance. Information regarding our partner, USI Travel Insurance Services, can be found at our GAA Travel Insurance page. Please complete the Travel Insurance Response Form that was sent as part of your initial confirmation documents (a copy of the form can be found here).