Important Travel Information

Important Travel Information

We are delighted you are considering or have chosen to travel with our Tar Heel Travel program.  Below you will find information and resources to help prepare you for your trip.

For in-depth trip details, including flight arrangements and COVID-19 related policies, please contact the tour operator directly for your tour.

You may also find our FAQ page helpful.

Room Deposit

Cancellation policies apply upon receipt of deposit and are unique to each tour partner (operator). Please visit the trip-specific website for important terms and conditions, as well as additional tour information.


  • Program-specific terms and conditions apply and are available on our co-branded website.

Gohagan & Company

Odysseys Unlimited


  • Program-specific terms and conditions apply and are available on our co-branded website.

Tour Operator Contact Information

Please call the tour operator directly for billing questions, airline seat assignment questions and health concerns such as dietary restrictions and mobility factors.

AHI Travel: (800) 323-7373
Gohagan & Company: (800) 922-3088
Odysseys Unlimited: (888) 370-6765
Orbridge: (866) 639-0079


Here is a general timetable of communications that you can expect from the GAA Travel Office, once booked on a trip. All communications are via email unless otherwise noted.

  1. Initial trip confirmation materials via email: within 3-5 days of your reservation
  2. Request for photo and profile information to share with fellow travelers: approx. 6 weeks prior to departure
  3. Follow up regarding current Carolina Alumni membership: approx. 1 month prior to departure
  4. Follow up regarding missing Passenger Information Forms (PIFs): approx. 1 month prior to departure
  5. Pre-tour packet (including UNC passenger list, letter from our president and cool GAA swag): approx. 4 weeks prior to departure (postal mail)

Please note that final payment notification will be sent by the tour operator.

Trip Checklist

Please address the following items before your trip departs:

  • Return your Passenger Information Form (PIF)
  • Consider purchasing travel insurance
  • Confirm your Carolina Alumni membership is up-to-date
  • Submit your photo and profile information (email request sent approx. 6 weeks before departure)

Need a packing list? Be sure to review the packing list provided by your tour operator which is included in your final documents, approx. 2 weeks before departure. If you’re ready to pack now, check out this packing list.

Travel Insurance

The GAA strongly recommends the purchase of travel insurance. Information regarding our partner, USI Travel Insurance Services, can be found at our GAA Travel Insurance page. Please complete the Travel Insurance Response Form that was sent as part of your initial confirmation documents (a copy of the form can be found here).

Points of Contact

Audrey, Douglass and Catherine
Tar Heel Travel