Important Travel Information

Now that international and domestic travel has returned, group travel will look different. We are working with our tour operators to ensure your future travels are safe.

Learn about new safety protocols from our tour operators (this information is subject to change):

• AHI Protocols
• Gohagan Protocols
• Odysseys Protocols
• Orbridge Protocols

Cancellation policies for our travel partners include a full-refundable deposit when cancelling from the trip more than 90 to 96 days from departure. Read below for tour operator specifics and visit the trip-specific website for additional information.

AHI

• Any cancelations up to 90 days prior to departure will result in a full cash refund.
• Program-specific terms and conditions apply and are available on our co-branded website.

Gohagan & Company

• Gohagan & Company is waiving program cancellation fees, including pre and post-program extension cancellation fees, through 96 days prior to program departure.

Odysseys Unlimited

• Each guest’s $500 deposit is fully refundable up until the final payment due date: 95 days prior to tour departure.
• View terms and conditions (flip to end of catalog).

Orbridge

• For all new bookings received for future tours, each guest’s deposit will be refunded in full if the cancellation notice is received more than 90 calendar days prior to departure (180 days for Antarctica or Trans-Siberian Railway).
• Orbridge terms and conditions.

Please call the tour operator directly for billing questions, airline seat assignment questions and health concerns such as dietary restrictions and mobility factors.

AHI Travel: (800) 323-7373
Gohagan & Company: (800) 922-3088
Odysseys Unlimited: (888) 370-6765
Orbridge: (866) 639-0079

Here is a general timetable of communications that you can expect from the GAA Travel Office, once booked on a trip. All communications are via email unless otherwise noted.

1. Initial trip confirmation materials via email: within 3-5 days of your reservation
2. Request for photo and profile information to share with fellow travelers: approx. 6 weeks prior to departure
3. Follow up regarding current GAA membership: approx. 1 month prior to departure
4. Follow up regarding missing Passenger Information Forms (PIFs): approx. 1 month prior to departure
5. Pre-tour packet (including UNC passenger list, letter from our president and cool GAA swag): approx. 4 weeks prior to departure (postal mail)

Please note that final payment notification will be sent by the tour operator.

Please address the following items before your trip departs:

• Return your Passenger Information Form (PIF)
• Consider purchasing travel insurance
• Confirm your GAA membership is up-to-date
• Submit your photo and profile information (email request sent approx. 6 weeks before departure)

Need a packing list? Be sure to review the packing list provided by your tour operator which is included in your final documents, approx. 2 weeks before departure. If you’re ready to pack now, check out this packing list.

The GAA strongly recommends the purchase of travel insurance. Information regarding our partner, USI Travel Insurance Services, can be found at our GAA Travel Insurance page. Please complete the Travel Insurance Response Form that was sent as part of your initial confirmation documents (a copy of the form can be found here).